Amendments - Revision history

Pugalini: /* Research based Documentation policy */

2026-09-28T10:34:07Z

Research based Documentation policy

Ransuthamalar at 16:10, 20 June 2022

2022-06-20T16:10:48Z

Ransuthamalar: /* Revise board members responsibilities */

2022-04-04T06:36:55Z

Revise board members responsibilities

Ransuthamalar at 06:30, 4 April 2022

2022-04-04T06:30:30Z

Ransuthamalar: /* Chapter opening policy */

2022-04-01T11:47:22Z

Chapter opening policy

Ransuthamalar: /* Chapter opening policy */

2022-04-01T11:37:15Z

Chapter opening policy

Ransuthamalar: /* Research based Documentation policy */

2022-03-29T15:22:34Z

Research based Documentation policy

Ransuthamalar: /* Staff recruitment procedure policy */

2022-03-29T10:51:19Z

Staff recruitment procedure policy

Ransuthamalar: /* KPI development procedure */

2022-03-29T10:48:17Z

KPI development procedure

Ransuthamalar: /* KPI development procedure */

2022-03-29T10:48:00Z

KPI development procedure

@@ Line 59: / Line 59: @@
 == Research based Documentation policy ==
-''' Noolahan Foundation Research Partner Program '''</br>
+''' Noolaham Foundation Research Partner Program '''</br>
 Noolaham Foundation supports learning, teaching and research through creating collections on specific themes, documentation, reference services, research support services, collaborative scholarly publishing, tools, capacity building and technology solutions. A core part of Noolaham’s objective is to support researchers at all levels. Noolaham supports independent as well as affiliated researchers. Noolaham Foundation’s Research Partner Service provides advanced support to researchers throughout the life cycle of their research.

@@ Line 386: / Line 386: @@
 ==  Revise board members responsibilities ==
 . Greyboard members are appointed and the board members will be changed based on the commitment every year. The word commitment has to be included in the place of assessment.</br>
-. The commitment has not only incorporated the finance contribution but other contributions of the mentorship process, mentorship projects, collaborative partnership, project sales/owner, active volunteers (mentors and co-mentors), and sustainable fundraisers.
+. The commitment has not only incorporated the finance contribution but other contributions of the mentorship process, mentorship projects, collaborative partnership, project sales/owner, active volunteers (mentors and co-mentors), and sustainable fundraisers.</br>

@@ Line 386: / Line 386: @@
 ==  Revise board members responsibilities ==
 . Greyboard members are appointed and the board members will be changed based on the commitment every year. The word commitment has to be included in the place of assessment.</br>
-. The commitment has not only incorporated the finance contribution but other contributions of collaboration, project sales, active volunteers and so on.
+. The commitment has not only incorporated the finance contribution but other contributions of the mentorship process, mentorship projects, collaborative partnership, project sales/owner, active volunteers (mentors and co-mentors), and sustainable fundraisers.

← Older revision		Revision as of 06:30, 4 April 2022
Line 383:		Line 383:
	== KPI development procedure ==		== KPI development procedure ==
	Employee Direct Manager can provide feedback on employee work efficiency based on KPI at regular meetings. A systematic KPI review should be performed every three months. The KPI form should be based on each employee's job description and the assignment assigned to them in the annual plan of Noolaham Foundation. [https://docs.google.com/spreadsheets/d/1ppLG_oSXp-ya4Xped2PymdHNCwbvYB4-bp-JmFihOPA/edit#gid=1139065580/ Sample format KPI]		Employee Direct Manager can provide feedback on employee work efficiency based on KPI at regular meetings. A systematic KPI review should be performed every three months. The KPI form should be based on each employee's job description and the assignment assigned to them in the annual plan of Noolaham Foundation. [https://docs.google.com/spreadsheets/d/1ppLG_oSXp-ya4Xped2PymdHNCwbvYB4-bp-JmFihOPA/edit#gid=1139065580/ Sample format KPI]
		+
		+	== Revise board members responsibilities ==
		+	1. Greyboard members are appointed and the board members will be changed based on the commitment every year. The word commitment has to be included in the place of assessment.</br>
		+	2. The commitment has not only incorporated the finance contribution but other contributions of collaboration, project sales, active volunteers and so on.

@@ Line 49: / Line 49: @@
 ''' Programs and projects '''</br>
-A Chapter shall engage in programs and projects to document and archive their respective country-specific diaspora histories, i.e. oral history recording, organizing archival-related meetings, writing biographies, etc.
+I. A Chapter shall engage in programs and projects to document and archive their respective country-specific diaspora histories, i.e. oral history recording, organizing archival-related meetings, writing biographies, etc.</br>
-All other programs and projects are managed and facilitated by Noolaham Foundation.</br>
+II. All other programs and projects are managed and facilitated by Noolaham Foundation.</br>
-Communications
+''' Communications '''</br>
-A Chapter could organize promotional events and related activities.
+I. A Chapter could organize promotional events and related activities.</br>
-Chapter Members could outreach to individuals and potential members through their personal and professional networks.
+II. Chapter Members could outreach to individuals and potential members through their personal and professional networks.</br>
-Chapter Members could organize outreach and promotional meetings with interested individuals and organizations in the respective countries. A summary of the meeting/event shall be shared in the respective Chapter email thread within a day (including photographs if applicable).
+III. Chapter Members could organize outreach and promotional meetings with interested individuals and organizations in the respective countries. A summary of the meeting/event shall be shared in the respective Chapter email thread within a day (including photographs if applicable).</br>
-Any other form of communication shall be processed through Noolaham Foundation. For example, designing a flyer or a publication shall be consulted and processed through the Communications Process team at Noolaham Foundation.
+IV. Any other form of communication shall be processed through Noolaham Foundation. For example, designing a flyer or a publication shall be consulted and processed through the Communications Process team at Noolaham Foundation.
 == Research based Documentation policy ==

@@ Line 4: / Line 4: @@
 Noolaham Foundation Chapters are legally entitled in the UK, Canada, Australia, and Norway. Some of the chapters have been formed in the USA, France, Germany, Switzerland, Netherlands, Singapore, Malaysia within the Noolaham Foundation network. These structures will be expected to form in other countries also. The present policy is meant for the network to better understand this concept and to assess the steps by which to achieve the Noolaham Foundation Goal, based on an analysis of experiences shared by Noolaham Foundation board members. Firstly, explores the meaning and definition of “Noolaham Advocacy”, as also seen through the lens of different fund collection systems in other countries. It then presents and analyses existing examples of good practices of Noolaham Advocacy in a number of countries, grouped according to one of the three dimensions: the legislative dimension, the financial dimension or and the policy dimension. These examples can serve to inspire, build confidence and to teach, as well as to be (adapted and) replicated in other countries, depending on the context. The main goal of this policy is to facilitate advocacy, the expansion of activities, information and fund collections to stimulate and encourage discussion among the Governance Board members and to give a top-down definition or to suggest one unique model for all the countries.
-Fundraising and mobilization
+''' Fundraising and mobilization '''</br>
-Chapters' primary responsibility shall be fundraising and mobilization of members:
+I. Chapters' primary responsibility shall be fundraising and mobilization of members:</br>
-Fundraising for Friends of Noolaham
+). Fundraising for Friends of Noolaham</br>
-Specific project-based fundraising
+) Specific project-based fundraising</br>
-Project partnership-based funding
+) Project partnership-based funding</br>
-One-off donations (individual and/or organization)
+) One-off donations (individual and/or organization)</br>
-In-kind donation (equipment, server, etc)
+) In-kind donation (equipment, server, etc)</br>
-Institutional partnership and funding, i.e. UTSC, UCLA, etc
+) Institutional partnership and funding, i.e. UTSC, UCLA, etc</br>
-Chapters could spend upto 10% of the raised funds towards Chapter programs/projects (and not operations).
+II. Chapters could spend up to 10% of the raised funds towards Chapter programs/projects (and not operations).</br>
-Fund management</br>
+III. Fund management</br>
-) For registered chapters:
+) For registered chapters:</br>
-Organizational bank account creation
+* Organizational bank account creation</br>
-Paypal
+* Paypal</br>
-Donorbox
+* Donorbox</br>
-Signatory
+* Signatory</br>
-Fund transfer (monthly)</br>
+* Fund transfer (monthly)</br>
-) For non-registered chapters: Through another organization Ex: Manitha Neyam Trust, Direct transfer to Sri Lankan Bank account,
+) For non-registered chapters: Through another organization Ex: Manitha Neyam Trust, Direct transfer to Sri Lankan Bank account.</br>
-Operations</br>
+''' Operations '''</br>
-A new chapter setup process
+I. A new chapter setup process</br>
-A Chapter shall be composed of a Mentor, Co-mentor, Members, and contributors.
+II. A Chapter shall be composed of a Mentor, Co-mentor, Members, and contributors.</br>
-A Mentor and a Co-mentor shall be assigned from the Board to coordinate a Chapter’s operations.
+III. A Mentor and a Co-mentor shall be assigned from the Board to coordinate a Chapter’s operations.</br>
-Chapter Mentor.
+IV. Chapter Mentor.</br>
 The selection process -- Brick system
-Provide feedback regarding the country specific fundraising model
+Provide feedback regarding the country-specific fundraising model</br>
-Chapter-based responsibilities.
+Chapter-based responsibilities.</br>
-Finance, fundraising, mobilisation
+) Finance, fundraising, mobilization</br>
-Ensure the planned monthly cash flow and transfer
+Ensure the planned monthly cash flow and transfer</br>
-Check, review, and maintain bank balance on monthly basis
+Check, review, and maintain bank balance on a monthly basis </br>
-Collections
+) Collections</br>
-Communications and outreach
+) Communications and outreach</br>
-		Chapter Co-Mentor
+V. A chapter member. How to join? Responsibilities. Mentors shall introduce new Chapter Members.</br>
-A chapter member. How to join? Responsibilities. Mentors shall introduce new Chapter Members.
+A chapter member shall mobilize a minimum of 10 members to Noolaham Foundation who can contribute monthly. (Please refer to the country-specific contribution document for more details on amounts; the monthly contribution amount is reflective of the hourly minimum wage of the respective country).</br>
-A chapter member shall mobilize a minimum of 10 members to Noolaham Foundation who can contribute monthly. (Please refer to the country-specific contribution document for more details on amounts; the monthly contribution amount is reflective of the hourly minimum wage of the respective country).
+''' Programs and projects '''</br>
 A Chapter shall engage in programs and projects to document and archive their respective country-specific diaspora histories, i.e. oral history recording, organizing archival-related meetings, writing biographies, etc.
 All other programs and projects are managed and facilitated by Noolaham Foundation.</br>

@@ Line 65: / Line 65: @@
 ''' Noolaham Foundation provides the following services to Research Partners: '''</br>
-* Research Support Services</br>
+* [https://docs.google.com/document/d/1JW_0_l_oXleb3o-d-AQARujmslrdcGHeYXOyDOHUMHY/edit/ Research Support Services]</br>
 ** Bibliographic search - we will assist in conducting a bibliographic search of books, journal articles, audio/visual materials, and datasets relevant to the research.</br>
 ** Help obtain items such as journal articles and works not available in Noolaham.</br>

@@ Line 319: / Line 319: @@
 ''' Probation period '''</br>
 C1, C2 and C3 have probation periods of three months. C4 and C5 have a probation period of two months.</br>
-The line manager should carry out a review after the probation period. [https://docs.google.com/document/d/1184cZ-oM5bSIXyOGdWD2jb37_8HKY20N6t4WK8y512U/edit/ Form Attached]
+The line manager should carry out a review after the probation period.[https://docs.google.com/document/d/1184cZ-oM5bSIXyOGdWD2jb37_8HKY20N6t4WK8y512U/edit/ Form Attached]
 The manager should propose whether or not the probation period should be extended and the final decision would be at the CEO’s discretion. The probation period may be extended once for the same period.</br>
 ''' Termination during the probation period '''</br>

← Older revision		Revision as of 10:48, 29 March 2022
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	== KPI development procedure ==		== KPI development procedure ==
−	Employee Direct Manager can provide feedback on employee work efficiency based on KPI at regular meetings. A systematic KPI review should be performed every three months. The KPI form should be based on each employee's job description and the assignment assigned to them in the annual plan of Noolaham Foundation. [https://docs.google.com/spreadsheets/d/1ppLG_oSXp-ya4Xped2PymdHNCwbvYB4-bp-JmFihOPA/edit#gid=1139065580/ Sample format KPI	+	Employee Direct Manager can provide feedback on employee work efficiency based on KPI at regular meetings. A systematic KPI review should be performed every three months. The KPI form should be based on each employee's job description and the assignment assigned to them in the annual plan of Noolaham Foundation. [https://docs.google.com/spreadsheets/d/1ppLG_oSXp-ya4Xped2PymdHNCwbvYB4-bp-JmFihOPA/edit#gid=1139065580/ Sample format KPI]