Governance and Management - Revision history

Natkeeran at 18:54, 27 June 2020

2020-06-27T18:54:50Z

Shaseevan at 12:35, 20 November 2014

2014-11-20T12:35:46Z

Gopi at 04:02, 6 September 2014

2014-09-06T04:02:12Z

Gopi at 03:57, 6 September 2014

2014-09-06T03:57:04Z

Gopi: moved Management to Governance and Management

2014-08-09T10:29:16Z

moved Management to Governance and Management

Gopi at 05:15, 17 May 2014

2014-05-17T05:15:04Z

Gopi: /* Steering Board Meetings */

2014-03-16T13:05:35Z

Steering Board Meetings

Gopi: /* Steering Board Meetings */

2014-03-16T13:05:14Z

Steering Board Meetings

Gopi: /* Strategy Planning */

2014-03-16T13:04:01Z

Strategy Planning

Shaseevan at 13:06, 18 October 2013

2013-10-18T13:06:46Z

@@ Line 1: / Line 1: @@
 __NOTOC__
 The Board of Directors of Noolaham Foundation (BOD), Board of Directors of Noolaham Chapters (BOC) and Regulatory Board (RB) are the three layers in the governance. Sector Teams and Volunteers Teams are formed from the resource persons who are predominantly Noolaham volunteers. The Chief Executive Officer/ Chief Program Executive from Management report to a Designated Director, who is appointed by the BOD.
@@ Line 39: / Line 41: @@
-[[Category:All Pages]]
+[[Category:Archived Pages]

@@ Line 1: / Line 1: @@
 __NOTOC__
-The Board of Directors of Noolaham Foundation (BOD), Board of Directors of Noolaham Chapters (BOC) and Regulatory Board (RB) are the three layers in the governance. Sector Teams and Volunteers Teams are formed from the resource persons who are predominantly Noolaham volunteers. The Chief Executive Officer/ Chief Program Executive fromManagement report to a Designated Director, who is appointed by the BOD.
+The Board of Directors of Noolaham Foundation (BOD), Board of Directors of Noolaham Chapters (BOC) and Regulatory Board (RB) are the three layers in the governance. Sector Teams and Volunteers Teams are formed from the resource persons who are predominantly Noolaham volunteers. The Chief Executive Officer/ Chief Program Executive from Management report to a Designated Director, who is appointed by the BOD.
 === Board of Directors (BOD)===
 The Board of Directors (BOD) is the principal and highest governing body of the Noolaham Foundation.  The BOD shall exercise all powers necessary for the trusteeship and administration of the Noolaham Foundation.  The BOD holds all rights to finalize and approve the decisions received from any source, namely the Regulatory Board (RB), the BOC or the general membership.
-The Board of Directors shall exercise their decision-making authority in a transparent and consistent way.  All decisions shall be documented and disseminated internally to the Noolaham Foundation’s network.  By-law articles and key policies should be circulated and consulted with the with Noolaham Foundation’s internal network.  All decisions should be takenwith the focus on Noolaham Foundation’s sustainability and long-term objectives.The BOD along with the Regulatory Board areresponsible for ensuring financial and organizational sustainability of Noolaham Foundation.The BOD shall develop or modify systems and procedures to ensure Quality Assurance and Project Assurance as required.
+The Board of Directors shall exercise their decision-making authority in a transparent and consistent way.  All decisions shall be documented and disseminated internally to the Noolaham Foundation’s network.  By-law articles and key policies should be circulated and consulted with the with Noolaham Foundation’s internal network.  All decisions should be taken with the focus on Noolaham Foundation’s sustainability and long-term objectives.The BOD along with the Regulatory Board are responsible for ensuring financial and organizational sustainability of Noolaham Foundation.The BOD shall develop or modify systems and procedures to ensure Quality Assurance and Project Assurance as required.
 Key Responsibilities of the BOD
 * Strategic Management –The BOD is responsible for developing and managing long term strategic management of the Noolaham Foundation.
 * Sustainability–The BOD and the RB share the primary responsibility of the sustainability of the Noolaham Foundation.
-* Quality Assurance–The BOD is responsible for the overall quality of the work completed by the Noolaham Foundation.  The BOD shall ensure that the RB, Sector Teams, Management and Staffwork in accordance with internationally recognized standards.
+* Quality Assurance–The BOD is responsible for the overall quality of the work completed by the Noolaham Foundation.  The BOD shall ensure that the RB, Sector Teams, Management and Staff work in accordance with internationally recognized standards.
 New directors to the BOD can be nominated by existing directors, RB, Chapters and Patrons.  New directors should have been active contributors to the organization and/or have expertise in areas required by Noolaham Foundation.  Directors must share the mission, objectives and values of the Foundation.
@@ Line 17: / Line 18: @@
 Noolaham Foundation relies on its Management and Staff to carry out most of its day-to-day operations.  Staff act in accordance with policies and guidelines set forth by the BOD and RB.
 === Regulatory Board (RB) ===
 The Regulatory Board(RB) shoulders the responsibility for the smooth functioning and management of the Noolaham Foundation.  It acts as the vigilant and advisory body to analyze, appraise and provide recommendations to BOD about policies and programs.
-The RB should communicate all relevant information and matters on a regular basis to Noolaham Foundation’s internal network.The Regulatory Board isresponsible for Strategic Management, Planning, Fundraising, Resource Mobilization, Advocacy and Community Building.Fundraising, Technology, Information Services, Preservation & Archiving, and Advocacy &Community Development are identifiedas special sectors.  The Chief Executive Officer/CEO shall be invited by the RB to document, follow up and implement the actions and resolutions of the RB.
+The RB should communicate all relevant information and matters on a regular basis to Noolaham Foundation’s internal network.The Regulatory Board is responsible for Strategic Management, Planning, Fundraising, Resource Mobilization, Advocacy and Community Building.Fundraising, Technology, Information Services, Preservation & Archiving, and Advocacy &Community Development are identifiedas special sectors.  The Chief Executive Officer/CEO shall be invited by the RB to document, follow up and implement the actions and resolutions of the RB.
 Key Responsibilities of the Regulatory Board
 * Financial Management of Noolaham Foundation and Noolaham Chapters -The RB is responsible for developing and managing the Global Annual Plan of Noolaham Foundation and its Chapters.  It is the responsibility of the Noolaham Foundation and its Chapters to ensure that the RB has access to the financial information of all its entities.
-* Appointing Special Committees –The RB, in consultation with the BOD, shall appoint Special Committees/Action Committees with clear Terms of Reference to achieve specific results within a timeframe. These Committees shall be delegated powers to perform tasks such as raising funds, managing research and organizing events.Special committees shall seek assistancefrom management and other stakeholders when required.Any processes involved with finance should comply with the financial procedures of Noolaham Foundation and the Chief Financial Officer of the organization.
+* Appointing Special Committees –The RB, in consultation with the BOD, shall appoint Special Committees/Action Committees with clear Terms of Reference to achieve specific results within a time frame. These Committees shall be delegated powers to perform tasks such as raising funds, managing research and organizing events.Special committees shall seek assistance from management and other stakeholders when required.Any processes involved with finance should comply with the financial procedures of Noolaham Foundation and the Chief Financial Officer of the organization.
 * Official Language Policy and Implementation-Recognizing that internal documentation practices are exemplary of Noolaham’s objectives and values, the organization must make all official policies and guidelines in Tamil and English to ensure full participation of Tamil-speaking communities in Sri Lanka and in Diaspora.
@@ Line 32: / Line 34: @@
 The majority of RB members represent the quorum.  Consensus is the preferred decision-making method.  If a consensus cannot be reached, decisions can be made with a simple majority.  All projects, change requests to projects and funding allocations need to be signed off by the RB. All meeting minutes must be documented and shared in accordance with internal standards.
 === Operational Management ===

@@ Line 1: / Line 1: @@
 __NOTOC__
 The Board of Directors of Noolaham Foundation (BOD), Board of Directors of Noolaham Chapters (BOC) and Regulatory Board (RB) are the three layers in the governance. Sector Teams and Volunteers Teams are formed from the resource persons who are predominantly Noolaham volunteers. The Chief Executive Officer/ Chief Program Executive fromManagement report to a Designated Director, who is appointed by the BOD.
@@ Line 38: / Line 32: @@
 The majority of RB members represent the quorum.  Consensus is the preferred decision-making method.  If a consensus cannot be reached, decisions can be made with a simple majority.  All projects, change requests to projects and funding allocations need to be signed off by the RB. All meeting minutes must be documented and shared in accordance with internal standards.
-<h2 id="mp-itn-h2" style="margin:0; background:#dfeffe; font-size:105%; border:1.25px solid #c6c9ff; text-align:center; color:#000; padding:0.5em 0.5em;">'''Operational Management'''</h2>
+=== Sector Teams(SET) and Volunteer Teams (VOT)===
-===Project Management ===
+A Sector Team may have dedicated Staff/Management support or request Staff/Management support as needed.  A Sector Team shall make use of Resource Persons (volunteers) or Consultants (paid) for specific expert requests.It is a shared responsibility between Sector Teams and the Regulatory Board to build capacity, skill set and resources within the Sector Teams.
-'''Internal Wiki''' is other Management related system for Noolaham Foundation. Daily, Monthly and quarterly reports are updated at the Internal wiki. Manuals and other internal documents of the foundation are also documented at the [http://noolahamfoundation.org/internalwiki Internal Wiki].
+The Sector Lead is responsible for coordinating the members, volunteers, experts and staff.  She/he shall set the agenda and record minutes.  The minutes must be shared with the RB.
 === Operational Management ===
-The day to day activities and tasks of the Foundation are currently being managed by various volunteers and staff. Program Officer and Program assistants are responsible for day to day activities related to specific programs. Activity reports are documented at Internal Wiki and the project progress is monitored through the Project Management System..
+The day to day activities and tasks of the Foundation are currently being managed by various volunteers and staff. Chief Program Executive (CPE) is in charge of the staff and oversee all program related activities and reports to the Designated Director. Program Officer and Program assistants are responsible for day to day activities related to specific programs.
 [[Category:All Pages]]

@@ Line 6: / Line 6: @@
 <h2 id="mp-itn-h2" style="margin:0; background:#dfeffe; font-size:105%; border:1.25px solid #c6c9ff; text-align:center; color:#000; padding:0.5em 0.5em;">'''Strategic Management'''</h2>
-=== Strategy Planning ===
+The Board of Directors of Noolaham Foundation (BOD), Board of Directors of Noolaham Chapters (BOC) and Regulatory Board (RB) are the three layers in the governance. Sector Teams and Volunteers Teams are formed from the resource persons who are predominantly Noolaham volunteers. The Chief Executive Officer/ Chief Program Executive fromManagement report to a Designated Director, who is appointed by the BOD.
-=== Regulatory Board Meetings ===
+=== Board of Directors (BOD)===
-Regular Steering Board Meetings are held on each Saturday to discuss the progress of on going activities, issues and to plan Noolaham Foundation's continuous improvement and growth. These meetings are held via Skype and specific topics are discussed in each meeting.
+The Board of Directors (BOD) is the principal and highest governing body of the Noolaham Foundation.  The BOD shall exercise all powers necessary for the trusteeship and administration of the Noolaham Foundation.  The BOD holds all rights to finalize and approve the decisions received from any source, namely the Regulatory Board (RB), the BOC or the general membership.
-Minutes of Regulatory meetings are documented each Tuesday. Links and Information related to issues discussed at the meetings are documented at ''Information Base''.
+The Board of Directors shall exercise their decision-making authority in a transparent and consistent way.  All decisions shall be documented and disseminated internally to the Noolaham Foundation’s network.  By-law articles and key policies should be circulated and consulted with the with Noolaham Foundation’s internal network.  All decisions should be takenwith the focus on Noolaham Foundation’s sustainability and long-term objectives.The BOD along with the Regulatory Board areresponsible for ensuring financial and organizational sustainability of Noolaham Foundation.The BOD shall develop or modify systems and procedures to ensure Quality Assurance and Project Assurance as required.
-=== Policies===
+Key Responsibilities of the BOD
-The Noolaham Foundation [[Policies]] are being developed to guide the Foundation towards achieving its organizational objectives. Noolaham Foundation's policies and guidelines are developed guide organizational activities, clarify principles, and to otherwise further Noolaham Foundations objectives.
+* Strategic Management –The BOD is responsible for developing and managing long term strategic management of the Noolaham Foundation.
 <h2 id="mp-itn-h2" style="margin:0; background:#dfeffe; font-size:105%; border:1.25px solid #c6c9ff; text-align:center; color:#000; padding:0.5em 0.5em;">'''Operational Management'''</h2>

@@ Line 1: / Line 1: @@
 __NOTOC__
-Noolaham Steering Board (NSB) coordinates and manages the global operations of the Noolaham Movement. The day to day activities are managed by staff and volunteers.
+Noolaham Regulatory Board (RB) coordinates and manages the global operations of the Noolaham Movement. The day to day activities are managed by staff and volunteers.
@@ Line 7: / Line 7: @@
 === Strategy Planning ===
-Long term as well as short term strategies are developed by the Steering Board. Please refer our '''[[Roadmap 2020]]''' for an outline of our future plans.
+Long term as well as short term strategies are developed by the Regulatory Board. Please refer our '''[[Roadmap 2020]]''' for an outline of our future plans.
-=== Steering Board Meetings ===
+=== Regulatory Board Meetings ===
 Regular Steering Board Meetings are held on each Saturday to discuss the progress of on going activities, issues and to plan Noolaham Foundation's continuous improvement and growth. These meetings are held via Skype and specific topics are discussed in each meeting.
-Minutes of important meetings are documented at [http://noolahamfoundation.org/internalwiki Internal Wiki]. Links and Information related to issues discussed at the meetings are documented at ''Information Base''.
+Minutes of Regulatory meetings are documented each Tuesday. Links and Information related to issues discussed at the meetings are documented at ''Information Base''.
 === Policies===
@@ Line 28: / Line 28: @@
 The day to day activities and tasks of the Foundation are currently being managed by various volunteers and staff. Program Officer and Program assistants are responsible for day to day activities related to specific programs. Activity reports are documented at Internal Wiki and the project progress is monitored through the Project Management System..
-Overall operational management is currently managed by Chief Operating Officer.
+Overall operational management is currently managed by Chief Program Executive (CPE).
 [[Category:All Pages]]

← Older revision	Revision as of 10:29, 9 August 2014
(No difference)

@@ Line 12: / Line 12: @@
 Regular Steering Board Meetings are held on each Saturday to discuss the progress of on going activities, issues and to plan Noolaham Foundation's continuous improvement and growth. These meetings are held via Skype and specific topics are discussed in each meeting.
-Minutes of important meetings are documented at '''Internal Wiki'''. Links and Information related to issues discussed at the meetings are documented at ''Information Base''.
+Minutes of important meetings are documented at '''[http://noolahamfoundation.org/internalwiki Internal Wiki]'''. Links and Information related to issues discussed at the meetings are documented at ''Information Base''.
 === Policies===